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Trustwide Contracts Register

Reference: 23-24264

Date response sent: 20/10/2023

Details of enquiry

I would like to submit a request for some information from the organisation, in relation to their contract’s register

  1. The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:
    1. Contract Reference -Unique reference number associated with the contract.
    2. Contract Title
    3. Procurement Category –Please state the category name of the contract, I wish to know the category the contract is under.
    4. Supplier Name
    5. Spend (Total, Annual or contract value)
    6. Contract’s Duration
    7. Contract’s Extensions
    8. Contract’s Start Date
    9. Contract’s Expiry Date
    10. Contract Description [Please provide me with as much detail as possible.]
    11. Contact Owner (Person that manages the contract register)
    12. Contact details of section 151 officer
    13. CPV codes/Pro-Class
  2. Please attach the procurement strategy plan along with the contract register
  3. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

Response sent

  1. The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:
    The Trust’s contract register is attached in pdf format. This follows guidance recently issued by the Information Commissioner’s Office on 28th September 2023, that we should cease responding with spreadsheeets containing data, for data security purposes.

    1. Contract Reference -Unique reference number associated with the contract.
      Not applicable
    2. Contract Title
      This is included
    3. Procurement Category
      Not applicable
    4. Supplier Name
      This is included
    5. Spend (Total, Annual or contract value)
      This is included
    6. Contract’s Duration
      Not applicable as start and end dates are included
    7. Contract’s Extensions
      This is included separately for each contract line
    8. Contract’s Start Date
      This is included
    9. Contract’s Expiry Date
      This is included
    10. Contract Description
      This is included
    11. Contact Owner
      The Procurement manager, procurement@tavi-port.nhs.uk
    12. Contact details of section 151 officer
      Not applicable
    13. CPV codes/Pro-Class
      Not applicable
  2. Please attach the procurement strategy plan along with the contract register
    The Trust does not currently have a procurement strategy. We have, instead, attached a copy of the Trust’s
    Procurement Policy, issued in October 2023 and still valid.
  3. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API?

The Procurement manager, procurement@tavi-port.nhs.uk

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