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Contracts Register and Procurement

Reference: 25-26117

Date response sent: 24/06/2025

Details of enquiry

  1. Contract Register: Please provide a complete and current extract of your organisation’s contract register or equivalent database.
  • We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.
  • Where available, we are particularly interested in the following fields (though this is not a strict requirement): Contract Title, Supplier Name, Estimated Spend (Total or Annual), Contract Duration and Total Period (including extensions) Contract Start and Expiry Dates, Review Date,
  • Contract Description, Contract Owner (Name, Job Title, Contact Details if available), Contract Notes, Managing Department, Award Date, Participating Organisations, Procurement Category, Framework or Tender References, Central Purchasing Body, Classification Codes (CPV, Pro-Class, etc.)
  • Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.
  1. Total Number of Active Contracts: Please confirm the total number of contracts currently listed as active.
  2. Procurement Strategy (2025/2026) Please provide your organisation’s Procurement Strategy for 2025/2026.

a. If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available

b. If any parts are redacted, please identify the redacted sections and the reason.

4. Contact Information: If possible, please provide the name, job title, phone number, and email address for the following roles:

a. Responsible officer for API access or data sharing (if applicable)

b. Individual managing the contract register

c. Finance Director

d. Head/Director of Procurement or Purchasing

e. Head/Director of ICT

f. Head of Estates and Facilities

g.Relevant Committee Member, Councillor, or Board Member for Procurement/Finance

If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.

  1. Additional Notes: If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown

a. If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data).

b. If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports.

Response sent

  1. Contract Register: Please provide a complete and current extract of your organisation’s contract register or equivalent database.

The Trust’s contracts register is now publicly available on our website, and may be reached via the following link:  Contracts register – Tavistock and Portman

  1. Total Number of Active Contracts: Please confirm the total number of contracts currently listed as active.

Please see our response to Question 1 above.

  1. Procurement Strategy (2025/2026) Please provide your organisation’s Procurement Strategy for 2025/2026.

The Trust does not have a Procurement Strategy Document. I attach our most recent Procurement Policy, issued in November 2022. This was previously supplied to you in response to your similar request submitted in October 2024.  This is still

currently under review and no date has been published for completion of this.

Please note that we are currently working towards a merger with another organisation to strengthen us for the future. This is further explained on our website: Tavistock and Portman NHS Foundation Trust merger update

  1. Contact Information: If possible, please provide the name, job title, phone number, and email address for the following roles:

a. Responsible officer for API access or data sharing (if applicable)

We do not register contracts with API codes, and there is currently no obligation on Trusts to do so.

b. Individual managing the contract register

The Procurement Manager:  procurement@tavi-port.nhs.uk

c. Finance Director

Jonathan Bell, Interim Chief Financial Officer,  jbell@tavi-port.nhs.uk

d. Head/Director of Procurement or Purchasing

The Procurement Manager:  procurement@tavi-port.nhs.uk

e. Head/Director of ICT

The Assistant Director of IM&T, imtcontracts@tavi-port.nhs.uk

f. Head of Estates and Facilities

We do not have this role.

g. Relevant Committee Member, Councillor, or Board Member for Procurement/Finance

Jonathan Bell, Interim Chief Financial Officer,  jbell@tavi-port.nhs.uk

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