Skip to content
Contents

Scanning Processes

Reference: 25-26170

Date response sent: 04/08/2025

Details of enquiry

  1. How is content added to your eDMS? (Please delete as appropriate)
    • Scanned Internally by Trust Staff
    • Scanned Internally by a Company
    • Scanned Externally by a Company
    • Digital Documents Uploaded by Trust Staff
    • Digital Documents Fed Through From Other Systems
  2. If records are scanned internally by Trust staff, is this undertaken via a centralised scanning bureau or departmentally?
  3. If some, or all records are scanned externally, what is the scanning service provider(s) company name(s)?
  4. What is the scanning service provider’s contract expiry date?
  5. If some, or all records are scanned via an internal, centralised scanning bureau, please specify the scanning hardware manufacturer and device models that are in use (e.g. “Falcon Scanners by Opex Corporation”).
  6. If some, or all records are scanned internally at a departmental level, please confirm if desktop scanners or Multi-Function Devices (MFDs) are used. (Please delete as appropriate)
    • Desktop Scanner
    • Multi-Function Device (MFD)
  7. Please specify the scanning hardware manufacturer and device models that are in use at a departmental level.

Response sent

  1. How is content added to your eDMS? (Please delete as appropriate)
    • Scanned Internally by Trust Staff
    • Scanned Internally by a Company
    • Scanned Externally by a Company
    • Digital Documents Uploaded by Trust Staff
    • Digital Documents Fed Through From Other Systems
  2. If records are scanned internally by Trust staff, is this undertaken via a centralised scanning bureau or departmentally?

We do not routinely scan records as we create them digitally, and directly into the EPR (Electronic Patient Record). Trust staff scan records by exception eg should an archived paper be required, whenever incoming hard copies of referral requests and/or patient clinical correspondence,

  1. If some, or all records are scanned externally, what is the scanning service provider(s) company name(s)?

Not applicable. We do not use an external scanning provider

  1. What is the scanning service provider’s contract expiry date?

Not applicable – see our response to Q4 above

  1. If some, or all records are scanned via an internal, centralised scanning bureau, please specify the scanning hardware manufacturer and device models that are in use (e.g. “Falcon Scanners by Opex Corporation”).

Not applicable – see our response to Q4 above

  1. If some, or all records are scanned internally at a departmental level, please confirm if desktop scanners or Multi-Function Devices (MFDs) are used. (Please delete as appropriate)
    • Desktop Scanner
    • Multi-Function Device (MFD)
  2. Please specify the scanning hardware manufacturer and device models that are in use at a departmental level.

Canon MFD and Uniflow software, (Canon Image Runner Advance DX – C5840i)

Back to top