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Recruitment – Applicant Tracking System

Reference: 25-26443

Date response sent: 30/01/2026

Details of enquiry

Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Tavistock and Portman NHS Foundation Trust:

  1. The name of the Applicant Tracking System currently in use:
  2. The supplier/vendor of the system:
  3. The start date of the current ATS contract:
  4. The end date of the current ATS contract:
  5. Any extension options included within the contract (if applicable):
  6. Contract value (£):
  7. Whether the Trust intends to re‑tender for the ATS at the end of the current contract:
  8. If known, the anticipated timeframe for any future tender or procurement process:
  9. The job title and department of the officer with primary responsibility for managing the current ATS contract:
  10. The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Trust:

Response sent

  1. The name of the Applicant Tracking System currently in use:

Trac Recruitment System

  1. The supplier/vendor of the system:

Civica Uk Limited

  1. The start date of the current ATS contract:

01/07/2025

  1. The end date of the current ATS contract:

30/06/2027

  1. Any extension options included within the contract (if applicable):

No

  1. Contract value (£):

£22,344 plus DBS Costs

  1. Whether the Trust intends to re‑tender for the ATS at the end of the current contract:

FOIA enables access to recorded information held by the Trust at the time the request is submitted.  It does not require an authority to answer questions where this would involve provision of opinions, speculation, and/or the creation of new information. and this question can only be answered by creating new information.

  1. If known, the anticipated timeframe for any future tender or procurement process:

The Trust does not hold this data.

  1. The job title and department of the officer with primary responsibility for managing the current ATS contract:

The procurement manager, procurement@tavi-port.nhs.uk

  1. The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Trust:

The procurement manager, procurement@tavi-port.nhs.uk

 

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