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Contents

Microsoft Licensing Audit

Reference: 23-24479

Date response sent: 29/03/2024

Details of enquiry

Part 1:

  1. Has Microsoft (or a third party on its behalf) carried out an audit of your Microsoft software assets in the last 8 years?
  2. If so, what date did any such audits start and finish?
  3. What is the corporate identity of the party carrying out the audit, e.g. Microsoft or the name of the third-party auditing company?
  4. Did the audit identify any breaches of, under licensing, or non-compliance with, your licensing conditions?
  5. If so, were any incentives relating to such breaches or non-compliance given by Microsoft to encourage your organisation to move to Microsoft cloud subscription licenses?
  6. If so, please provide details of these incentives.

Part 2:

  1. When did the Trust initially begin migrating to M365/The cloud?
  2. Was an audit done before the Trust migrated to M365/The cloud, to understand what the Trust’s requirements were?
  3. Other Trust’s that had an audit done prior to initial migration occurred, have confirmed that incentives were offered/given to them to encourage them to migrate. They have been happy to share the relevant details. I would expect your IT department would be aware if any incentives were given?

Response sent

Part 1:

  1. Has Microsoft (or a third party on its behalf) carried out an audit of your Microsoft software assets in the last 8 years?

No, however we annually review our Microsoft licensing with our vendor so as to ensure we have the correct quantity and mix of licenses.

  1. If so, what date did any such audits start and finish?

Not applicable, see our response to Q1

  1. What is the corporate identity of the party carrying out the audit, e.g. Microsoft or the name of the third-party auditing company?

Not applicable, see our response to Q1

  1. Did the audit identify any breaches of, under licensing, or non-compliance with, your licensing conditions?

Not applicable, see our response to Q1

  1. If so, were any incentives relating to such breaches or non-compliance given by Microsoft to encourage your organisation to move to Microsoft cloud subscription licenses?

Not applicable, see our response to Q1

  1. If so, please provide details of these incentives.

Not applicable, see our response to Q1

Part 2:

  1. When did the Trust initially begin migrating to M365/The cloud?

In 2016

  1. Was an audit done before the Trust migrated to M365/The cloud, to understand what the Trust’s requirements were?

No, however we annually review our Microsoft licensing with our vendor so as to ensure we have the correct quantity and mix of licenses

  1. Other Trust’s that had an audit done prior to initial migration occurred, have confirmed that incentives were offered/given to them to encourage them to migrate. They have been happy to share the relevant details. I would expect your IT department would be aware if any incentives were given?

See response to Q2 above.  Having checked the files, the Trust confirms that it was not offered any incentives to encourage migration to MS O365.

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