IM&T Systems Details

Reference: 23-24191

Date response sent: 22/08/2023

Details of enquiry

Please proved information regarding the following systems:
1. Assessment and risk management
2. Clinical Portal
3. EPR
4. Finance
5. Finance BI and analytics system
6. HR
7. Medicine management
8. Patient Engagement Portal
9. Payroll
10. Procurement Software
11. Video Consultation
12. Virtual Wards

Please enter ‘No System Installed’ or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name –
c) System name –
d) Date installed –
e) Contract expiration –
f) Is this contract annually renewed? – Yes/No
g) Do you currently have plans to replace this system? – Yes/No
h) Procurement framework –
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes – e.g. we are currently out to tender

Please provide your answer in the above format for each system.

Response sent

1. Assessment and risk management
   1. Risk Register and Incident Reporting Tool
   2. Promatica Ltd
   3. Quality Portal
   4. Start Date: 17/07/2017
   5. End Date: 04/07/2024
   6. No
   7. No
   8. G Cloud Framework
   9. None
   10. £ 124,514.75

2. Clinical Portal

No System Installed

3. EPR
   1. EPR/HER system:
   2. Advanced Healthcare
   3. Carenotes
   4. Installation: 2014
   5. Expiry:  30/07/24
   6. No
   7. No
   8. Yes
   9. Integrates with Microsoft Office and Qualtrics
   10. Total value of contract £519,639.43

4. Finance
   1. Finance ERP and Requisitioning System
   2. This is outsourced to Shared Business services and is an, NHSD procured system.
   3. Oracle
   4. Not known

e-j.  Data not known as this was set up by NHS Digital

5. Finance BI and analytics system
   1. Power BI
   2. Trustmarque
   3. Power BI
   4. This is part of our Microsoft Office 365 Enterprise Licence
   5. Installed June 2021
   6. Expires March 2024
   7. Yes
   8. No
   9. Other systems it integrates with: none
   10. The price is included within our Microsoft Enterprise licenses package.

6. HR

NHS National ESR System

Further data not known as this was set up by NHS Digital, as a national procured system.

7. Medicine management

Not applicable.  No system installed.

8. Patient Engagement Portal

No system installed.

9. Payroll
   1. Oracle
   2. This is outsourced to Equinti ICS Ltd
   3. Payroll
   4. Contract start date: September 2016
   5. Contract expires August 2025
   6. Yes
   7. No
   8. London Procurement Partnership
   9. The Trust does not use this software to integrate with other systems
   10. £42,000 for 12 months.

10. Procurement Software
    1. This is outsourced to Elon Group Ltd
    2. Contract started 01/09/2019
    3. Contract expires 31/10/2023

11. Video Consultation
    1. AV Communications System
    2. Zoom
    3. Zoom
    4. Contract Start:  25/07/23
    5. Contract Ends:  24/07/24
    6. No
    7. No
    8. RFQ
    9. Outlook,
    10. £9,113

12. Virtual Wards

Not applicable.  No system installed.