EPR System and Paper Scanning

Reference: 23-24298

Date response sent: 16/10/2023

Details of enquiry

1. What Electronic Patients Records System do you use and when was it implemented?
2. Does the Trust scan paper records? If yes, do you
   1. scan day forward and legacy records? or
   2. just day forward records?
3. Is above handled
   1. In house by your own scanning team?
   2. Outsourced to an off site external service provider?
   3. On site by an external provider?
   4. Combination of above?
4. If any of the above outsourced, please name provider(s) and details of when the contract(s) ends
5. What route to market used to obtain these services (a) open tender (b) framework – if yes, which one?
6. Do you have a published road map for paper-free at point of care ‘Digital at point of care’? If yes, please provide a copy or link to this document
7. Finally, please advise names of any individuals involved in this process including your Medical Records Manager (b) Chief Information Officer (c) Digital Project Lead?

Response sent

1. What Electronic Patients Records System do you use and when was it implemented?

Carenotes by Advanced Healthcare.  Installed in 2014

2. Does the Trust scan paper records? If yes, do you

Yes

1. scan day forward and legacy records? or
2. just day forward records?

Just occasionally day forward records

3. Is above handled
4. In house by your own scanning team?

Yes

4. If any of the above outsourced, please name provider(s) and details of when the contract(s) ends

Not applicable, see response to Q3a above

5. What route to market used to obtain these services (a) open tender (b) framework – if yes, which one?

Not applicable, see response to Q3a above

6. Do you have a published road map for paper-free at point of care ‘Digital at point of care’? If yes, please provide a copy or link to this document

No

7. Finally, please advise names of any individuals involved in this process including your Medical Records Manager (b) Chief Information Officer (c) Digital Project Lead?

Not applicable, this task is performed by the general office staff, and is an occasional task as part of their BAU activities.  see response to Q3a above