Agency & Permanent Doctors 2023/24

Reference: 24-25562

Date response sent: 18/04/2025

Details of enquiry

I am requesting information relating to the permanent and temporary recruitment and staffing or medical doctors.  I would prefer to receive the information in the attached Excel returned by email.

Response sent

Not all of your request for information, is applicable to the Trust. The Tavistock and Portman NHS Foundation Trust is a small specialist NHS mental health trust with a focus on training and education, as well as providing a full range of mental health services and therapies for children and their families, young people and adults.

We provide outpatient, and mainly psychological services via talking therapies. We do not provide acute services, nor inpatient services, do not have an A&E department and do not perform surgery.

Your request for information is not applicable to the following groups of staff, the columns for which we have removed from our response and presented the remaining applicable columns in the attached csv file.

Anaesthetics & ITU
Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)

 

Medicine
Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)

 

Surgery
Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)

 

A&E
Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)

 

Paediatrics
Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)

 

Our response to your remaining questions has been attached as a csv file, in line with recent guidance issued by the Information Commissioner’s Office Information Commissioner’s Office – Advisory note to public authorities | ICO , in order to mitigate risk to personal information. This Trust no longer provides data as excel spreadsheets/workbooks.

 

For our own ease of reference we have pasted the content of the attached response below.

Please answer the questions below for 2023/24
		Psychiatry			Others
	Response type	Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)	Consultant	Registrars (ST3+, Staff grade, Middle grade)	Resident Doctors (HOs, FY, SHOs, Core trainees, ST 1-2)
Permanent shifts
How many wtes are planned and budgetted for?	number of whole time equivalents	22.62	11.44	0	0.55	5.93	0
How many of these wtes were unfilled by permanent staff?	number of whole time equivalents	0	0	0	0	0	0
How many hours make up one whole time equivalence at your organisation?	number of hours	37.5	37.5	37.5	37.5	37.5	37.5
What rota (rostering) software solution(s) is used for planning of permanent staff?	names	None	none	None	None	None	None
What was the total spend on this software/ solution(s)?	GBP	N/A	N/A	N/A	N/A	N/A	N/A
How many users were licenced at this cost?	number of users	N/A	N/A	N/A	N/A	N/A	N/A
How long has this software solution (s) been in place?	number of years	N/A	N/A	N/A	N/A	N/A	N/A
When is the contract expected to end?	date	N/A	N/A	N/A	N/A	N/A	N/A
What procurment framework is used to this software solution(s)	names	N/A	N/A	N/A	N/A	N/A	N/A
What systems does it integrate with?	names	N/A	N/A	N/A	N/A	N/A	N/A
Is Excel routinely used to support the management of permanent staff rostering?	yes or no	N/A	N/A	N/A	N/A	N/A	N/A
Permanent shifts		We cannot answer this question about shiftwork as staff at the Tavistock and Portman NHS Foundation Trust do not work shifts, and work week-time hours during the day. We do not hold records of how many hours they worked.
How many temporary shifts were filled by staff bank?	number of shifts	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
How many temporary shifts were filled by agency?	number of shifts	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
How many temporary shifts were unfilled?	number of shifts	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
Bank shifts		We cannot answer this question about shiftwork as staff at the Tavistock and Portman NHS Foundation Trust do not work shifts, and work week-time hours during the day. We do not hold records of how many hours they worked.
What was the total spend on bank?	GBP	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
How much of this did the doctors receive for services rendered?	GBP	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
How much of this was spent on administering the bank (i.e., in house team, managed services, fees to software provider)?	GBP	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
How many bank hours were worked in total?	number of hours	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above	N/A see above
What is the name of Staff Bank Provider (s)	text	Managed in-house	Managed in-house	Managed in-house	Managed in-house	Managed in-house	Managed in-house
How long have you used this staff bank provider(s) for?	number of years	N/A	N/A	N/A	N/A	N/A	N/A
What is the expiration date with the provider(s)?	date
Type of Staff Bank(s) procured	name
Type of Bank Service (s) procured	name
What is the size of you internal workforce team that manages temporay medical staffing?	wte	0 FTE – this is managed under business as usual by our People Team	0 FTE – this is managed under business as usual by our People Team	0 FTE – this is managed under business as usual by our People Team	0 FTE – this is managed under business as usual by our People Team	0 FTE – this is managed under business as usual by our People Team	0 FTE – this is managed under business as usual by our People Team
What is the total annual cost of this team?	GBP	N/A	N/A	N/A	N/A	N/A	N/A
Do you provide staff to others through a collaborative bank or is it exclusively for the trusts own workforce requirements?, if so, which one?	text	N/A	N/A	N/A	N/A	N/A	N/A
Do you receive staff from others through a collaborative bank or is it exclusively for the trusts own workforce requirements?, if so, which one?	text	Own Workforce only	Own Workforce only	Own Workforce only	Own Workforce only	Own Workforce only	Own Workforce only
Agency shifts
What was the spend on agency?	GBP	We do not hold our data in this way and cannot split out the types of doctor costs as this managed locally by the teams
How much of this did the doctors receive for services rendered?	GBP	We do not hold our data in this way and cannot split out the types of doctor costs as this managed locally by the teams
How much of this was paid to the agency?	GBP	We do not hold our data in this way and cannot split out the types of doctor costs as this managed locally by the teams
What agency staffing provider or PSL do you use?	name	None	None	None	None	None	None
What procurement framework do you currently use?	name	RM6281	RM6281	RM6281	RM6281	RM6281	RM6281
Direct engangement
What proportion of your agency doctors are paid through Direct Engangement?	%, percentage	None	None	None	None	None	None
Name of DE Provider	name	None	None	None	None	None	None
Type of DE Service Procured	details	None	None	None	None	None	None
Who has DE payroll responsibility?		None	None	None	None	None	None
Contract start date		None	None	None	None	None	None
Contract expiriy date		None	None	None	None	None	None
Total VAT saving achieved, £		None	None	None	None	None	None
Workforce management software
What software solutions are used for managing permanent and temporary staffing solutions for doctors?	name	ESR for Permanent Staff Excel but not centralised	ESR for Permanent Staff Excel but not centralised	ESR for Permanent Staff Excel but not centralised	ESR for Permanent Staff Excel but not centralised	ESR for Permanent Staff Excel but not centralised	ESR for Permanent Staff Excel but not centralised
For each solution, please answer the following,
What services does it provide? – please give a short description	short description	ESR – Whole Employment Excel – Numbers Management	ESR – Whole Employment Excel – Numbers Management	ESR – Whole Employment Excel – Numbers Management	ESR – Whole Employment Excel – Numbers Management	ESR – Whole Employment Excel – Numbers Management	ESR – Whole Employment Excel – Numbers Management
Is it used to temporary or permanent staffing?	“temporary” or “permanent”	See above	See above	See above	See above	See above	See above
What is the start date of the contract?	date	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
What is the end date of the contract?	date	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
What is the total annual value of the contract?	GBP	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
How many licences is your contract for?	number of licences	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
Supplier name	name	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
System name	name	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
Is contract renewed annually?	“yes” or “no”	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
Any plans in place to replace the system?	“yes” or “no”	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
What procurement framework was used?	name	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
What other systems does it integrates with?	name	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.	ESR is procured by NHS England, we do not hold these details.
NHSP
Does NHSP currently provide you with any services?	“yes” or “no”	No	No	No	No	No	No
If, so what services?	name	N/A	N/A	N/A	N/A	N/A	N/A
How many hours were fulfilled by NHSP?	number of hours	N/A	N/A	N/A	N/A	N/A	N/A
What was the total annual payment to them?	GBP	N/A	N/A	N/A	N/A	N/A	N/A