Welcome Week

Welcome Week is a series of events and activities organised for new students to help you get to know us and your new student peers.  This week also allows you to enrol on your course and this is mandatory so you can start your course.

Students walking

Did you miss Welcome Week 2017?

You will need to pre-enrol online in your MyTAP portal by logging into the portal here.  You will then need to come to the Trust to show your ID and DBS, if your course requires it.

Please come to the Tavistock and Portman ground floor lift lobby at the following times in the week commencing Monday 25th September:

  • Monday: between 10am and 2pm or between 430pm – 630pm
  • Tuesday: between 10am and 2pm or between 430pm – 630pm
  • Wednesday: between 10am and 2pm or between 430pm – 630pm
  • Thursday: between 10am and 2pm
  • Friday: between 10am and 2pm. 

You will need to being with you: 

  • Your ID (Passport or UK driving licence or EU identity card)
  • Your DBS certificate, if your course requires one
  • If you are being sponsored for all or part of your fees, you need to bring evidence of sponsorship on headed paper from your sponsor 

Please note: Enrolment is mandatory so you can start your course.  If you foresee any problems with enrolment, please contact DETreception@tavi-port.nhs.uk

Welcome Week at the Tavistock is about preparing for the start of your studies, and about meeting your fellow students and  our staff. There are some fun welcome events for everyone to attend if they would like to do so, including a walk on the Heath, a student social and a film evening. There are also welcome meetings of the Trust’s LGBT society, Race and Equity group and for International students.

We are committed to equality of opportunity - and we aim to make sure our students and staff are treated respectfully and regardless of difference.  In our clinical practice, teaching and research, we are committed to inclusivity and excellence and your learning experience will be grounded in these principles.   

There will be opportunities through course committees, the student experience committee, the LGBT and race and equity societies and the annual student survey to feedback and discuss your experience with us.

We are delighted you will be studying in one of our National Centres and wish you a stimulating learning experience. Throughout your time as a student on a Tavistock programme at a National Centre you will be able to join in with the community of Tavistock students in a range of ways through the use of moodle, or by attending events here if you would like to. For example, you are very welcome to attend any of the social events or seminars, running at the Trust throughout Welcome Week.  Please also check out the welcome films which will be available on Moodle once you log on.

For details about registration and induction at your local centre, please contact them directly. You will find contact details for the various centres here. If you are in doubt about local contact details, do get in touch with the Department of Education and Training here at the Trust, and we can provide you with local information.

In due course, your course administrator will send you a welcome email.  You can expect to receive this from mid-June onwards once you have accepted your offer. This will provide you with more information about starting your programme at the Trust and with further details about welcome week.

In the meantime, we have listed below some general information about welcome week which we hope you will find informative.

Mandatory induction

You will be asked to attend an induction for your course during Welcome Week.  This is an essential welcome and information session as you start your studies here at the Trust.

The inductions are usually held on the day of the week your course will run.

(Please note that the Foundations of Psychodynamic Psychotherapy and the Inter-cultural psychodynamic psychotherapy programmes will be held on the afternoon of Thursday 21 September after the Clinical and Directorate Induction which all new clinical trainees have to attend, rather than on their usual teaching day of Wednesday).

Induction timetable

Read or download our induction timetable (PDF)

Please be aware that you will need to leave a minimum of 45 minutes to enrol when you come in to attend your induction.  Please see the section on enrolment for further details.

DBS Checks

If you are required to have a DBS for your course, you can begin your DBS application, once you have accepted your offer.  Please do take the opportunity to make a start on this before term begins. You only require a DBS check if you will be working clinically or undertaking an observation.  Please be aware that if you have not accepted your offer that you will need to contact your Recruitment Advisor.  If you have accepted your offer but would like some help with your DBS please contact your course administrator.

All new students to the Trust MUST enrol before they can receive their student card and library membership and begin their course. Please be aware that if you do not pre-enrol by Thursday 31 August that your student card and library membership may not be ready for you to collect during Welcome Week.

Pre-enrol before Welcome Week

You will be sent an email from our administration team, asking you to log-into your portal (MyTap), which details about how to complete your pre-enrolment online, ahead of Welcome Week. Please contact your recruitment advisor if you have not received this email but have accepted a place on one of our courses.

Completion of enrolment during Welcome Week

You need to complete the enrolment process in welcome week, when you come in to attend your Induction.  The enrolment process will take approximately 45 minutes.  Please ensure you leave enough time to enrol before your induction begins, especially if you have an evening induction.

You will need to bring the following with you to enrol:

  • Your Passport or UK Driving Licence or EU Identity card.
  • Your visa or biometric residence permit (if you entered the UK with one).
  • Your DBS certificate, if your course requires one. 
  • If you are being sponsored by an organisation, you need to upload the sponsor’s details on headed paper and ensure you bring this with you to enrol.

You can enrol on the Ground Floor in seminar rooms 1-3 throughout Welcome Week from 10am-4pm on Monday, from 10am-6pm on Tuesday, Wednesday and Thursday and from 10am-2pm on Friday.

Although you can enrol on any of the day of the week, throughout welcome week, your course administrator will provide you with further details about the most convenient time to enrol for your course.

Enrolment – everything you need to know

Read or download our guide to enrolment (PDF)

The Clinical and Directorate Induction day is on Thursday 21 September from 9am-2.15pm in the fifth floor lecture theatre for all students on a course with a clinical placement.

The Tavistock and Portman NHS Foundation Trust is committed to ensuring that students are provided with adequate training and information in relation to governance. This training will provide you with the knowledge you need to begin working with a patient safely and make sure that you are supported and aware of how to manage information about patients.

If you are going to see a patient of the Trust as part of your training then you are required to complete a Governance Passport. This comprises a range of trainings that ensure that you are aware of the Governance policies of the Trust, understand your responsibilities and know who to contact if you have an issue in this area. The passport also assures the protection of the patient, yourself and the Trust. This is coordinated by the Dean’s Office in the Department of Education and Training (DET) and must be completed by November 1st.

Once you have completed all the training you will receive a Letter of Compliance which represents your passport. Once you have this you can, in agreement with your course lead and clinical team, begin your clinical work at the Trust.

Completing this training early in the year will mean you can begin your clinical work as soon as soon as you are ready. Even if you don’t think you will be seeing a Trust patient we recommend you complete most of the training as it is sometimes the case that circumstances change and placements fall through. If you have done the training previously this will mean you are not delayed further should this be the case.

Please keep an eye on this page as we will be adding guidance about how to make a start in obtaining your Governance Passport.

Child, community and educational psychology

As students on the Child, community and education psychology programme start their course earlier than other Trust students, they will be advised separately as regards arrangements for their enrolment, but we want to emphasise that these students are very much welcome and expected to take part in the relevant aspects of Welcome Week (Monday 18-Friday 22 September).  Please note that your orientation day will take place on Tuesday 27th June  and the Clinical and Directorate Induction is from 9.00am-2.15pm on Thursday 21 September in the fifth floor lecture theatre. Please also ensure you read the section for new clinical trainees as you will need to obtain your governance passport before starting your course.

Throughout Welcome Week, we have a number of free optional social events.

Read about the social events and book your places on our 'Social events' page

The Library would like to extend a very warm welcome to all new students. We’re looking forward to meeting you and here are some of the ways we can help you make the most of your time at the Trust: 

  • 24/7 online access to over 17,000 journals, 5000 ebooks and 19 databases
  • A collection of 14,000 print books, plus DVDs and pamphlets
  • Personal Librarian service for each course
  • Information Skills training that’s helpful and fun (ask your course tutor about this)
  • Carefully curated online Subject Guides to keep you up to date
  • A dedicated page for disabled Library members, plus one-to-one support
  • And, of course, a friendly team of knowledgeable staff!

Library membership is open to fully enrolled students. We’ll send your Shibboleth/Institutional login for accessing our online services around mid-September, or before your course starts. Do get in touch if you’ve enrolled but haven’t received login details seven days before your course begins.

Most of you will get an introduction to Library services as part of your Welcome Week activities, but in the meantime you can find out more about us on the Library website. And be sure to follow the Library on Twitter and Facebook for news, useful links, podcasts and videos.

Welcome from the Technology Enhanced Learning Team. We are the people responsible for maintaining the Trust’s online learning platforms, the audio-visual equipment in the teaching rooms and the observation recording studios.

Our main platform is Moodle, a virtual learning environment. Once enrolled on one of our programmes, you will be given full access to the platform through which you might:

  1. download lecture slides
  2. watch recorded lectures
  3. submit your assignments electronically as well as receive marks and feedback
  4. run your draft essay through Turnitin to help with your academic writing
  5. talk with your group through discussion forums
  6. take quizzes
  7. contact tutors and course administrators. 

Our teaching rooms have networked presentation PCs and a robust student WiFi infrastructure. With planning, we can even bring in students remotely to live seminars via video conferencing.

Student Support

We have a number of student support services on offer, which can be found on our student support page

Student Contribution

We need your help as students to help us to provide the best student experience while you are studying with us. There are several different ways to get involved with varying levels of commitment – such as sitting on one of the Trust’s Committees or being a Student Representative for your course.

Please help us to ensure that our courses live up to their world-class reputation and join in – visit our student contribution page

If you have any questions about Welcome Week, please contact the student support receptionist for assistance.

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Welcome week 2017 – social events

Throughout Welcome Week, we have a number of free optional social events, student group meets and seminars that you are very welcome to attend...