Graduation Ceremony

Graduation ceremonies mark a significant achievement and the culmination of a great deal of work.  For a student it is a chance to share the occasion with relatives and friends. It is also a chance to meet former colleagues and members of staff in a sociable environment before and after the formal ceremony.

To ensure that you get the most from your graduation day please read the information below carefully.

Graduation 2016

Saturday 3 March 2018

 

Time

9.30am Registration and arrival of graduands and guests; gowning and photography

11.30am Ceremony

1.30pm (approx) Reception       


The Institute of Education, 20 Bedford Way, London, WC1H 0AL

For directions to the venue please follow this link ‐ Visiting us - UCL Institute of Education, University

This Graduation Ceremony is for UEL accredited courses only.

You are only eligible to attend the Graduation Ceremony if you have received formal confirmation of your award.

You are not eligible to attend the Graduation Ceremony if:

i) you have not received formal confirmation of your award

ii) you have any outstanding course or library fees

iii) you finish your course after 31 January 2018

Please contact your Course Administrator if you are not clear about your eligibility to attend before booking your tickets.


There is no charge for graduands to attend.

To confirm your attendance and book guest tickets, please log onto your MyTap portal and follow the instructions on your dashboard.

If you do not wish to participate in the formal part of the ceremony but would like to support your fellow graduands from the audience, please let us know.

Please note if we have not heard from you by 1 March 2018 we will assume you do not wish to attend. We may not be able to make provision for you at a later stage should you change your mind.

Guest tickets cost £15 per person. There is no limit to the number of guests you can invite to the ceremony, however please note you are only able to book a maximum of 10 tickets in one go.

Children are welcome to attend the Graduation Ceremony and under fives do not require a guest ticket. However, please bear in mind that this is a formal and sometimes lengthy event, and if you do wish to bring young children to watch please ensure that there is a responsible adult accompanying them who is willing to leave the hall if necessary, to avoid any disruption to the ceremony. Please note that children and other guests do not sit with graduands during the ceremony.

If you do not wish to bring any guests, we still require you to fill out the online booking form, in order to confirm your attendance. 

All graduands are required to wear an academic gown if they wish to take part in the formal ceremony and be presented on stage. You can hire your gown from our appointed gown hire company, Ede & Ravenscroft, before the ceremony. 

The Graduation Ceremony is a formal occasion and therefore smart dress is recommended. We welcome graduands who wish to wear traditional or national dress. Please order your gown online at Ede and Ravenscroft or call 01223 861 854.

Please note that the online gown hire booking deadline is 14 days before the ceremony. 

Ede and Ravenscroft are also the official photographers for the event and will be present throughout the day.

Full details about the various different packages available can be found on their website.

All guests and staff are invited to a drinks reception after the ceremony.

Arrival

You are advised to arrive from 9.30am onwards and no later than 10.30am. You need to allow time to register, collect your gown and find your seat in the main hall.

All students must be seated by 11.00am. Please note, if you arrive late we cannot guarantee that you will be seated or presented during the Ceremony.

Registration

On arrival please proceed to the Registration Desk in the lobby of the main building to sign in and collect your seat voucher.

Gowns 

Gowns can be collected from the Clarke Hall (level 3).  These should be returned to the same place after the ceremony.

Photography

This takes place in the Drama Studio (level 2) Official photos can be taken before or after the ceremony.

During the reception, one of the photographers will be circulating and taking photos. During this time, if you would like a photo of your group or cohort for example, please let the photographer know. All photos taken by Ede and Ravenscroft will be available to buy online after the event.

Seating

The Ceremony will take place in the Logan Hall (level 1).  You will have a designated seat, labelled with your name. The seating plan determines the order in which you are presented, so it is important that you are seated in the appropriate seat. 

Guests

Guests will be asked to present their tickets on the door to Logan Hall and are asked to be seated by 11.15am. Guests’ seats are not numbered.

Presentation

Graduands will be presented in the order their name appears in the ceremony booklet (available on the day).

·    You will be asked to line up by the stage by a member of staff.

·    Once you have reached the stage your name will be announced by your Course Lead.

·    Once you are on the stage and have shaken hands with the Vice Chancellor of UEL, please leave the stage at the opposite end and retake your seat.

·    Please note, certificates are not issued on the day – these will be dispatched directly by UEL. Please contact your course administrator if you have any queries about your certificate


Procession

 ·     The Procession of members of staff and honorary guests will enter the Hall at 11.30am promptly.

·     At the conclusion of this ceremony, the platform party retires.

·     Students and guests are invited to stand and remain in the Hall, for the Procession’s entrance and departure from the Hall.

 

Reception

Following the ceremony, a wine and canapés reception will be served in the Jeffery Hall (level 1).

If you or any of your guests have any special requirements that you feel we should be aware of please be sure to notify us when you make your booking, or as soon as possible afterwards, so that we can make the appropriate arrangements for you. Contact us at:

graduation@tavi-port.nhs.uk

020 8938 2285

Email :                graduation@tavi-port.nhs.uk

 

Telephone:     020 8938 2327 / 020 8938 2285 /   020 8938 2304

 

Post:                Conference, CPD and Events Unit

                         The Tavistock and Portman NHS Foundation Trust

                         120 Belsize Lane

                         London

                         NW3 5BA

Q:     How do I book my place?

A:     Bookings should be made through your MyTAP portal

 

Q:     I have an outstanding debt on course fees, what should I do?
A:     If you have an outstanding debt, please contact student finance to check and settle any monies owed. You can contact them on studentfinance@tavi-port.ac.uk Tel: 020 8938 2259

Q:        I did not attend my graduation last year, can I attend this year's?
A:         If you were unable to attend your ceremony last year, you may be able to do so this year. Please contact the graduation team on graduation@tavi-port.nhs.uk.

 

Q:        Do I have to wear an academic robe?

A:         Yes, wearing a robe is mandatory. You will not be able to take part in the ceremony if you do not have one.

 

Q:        Do I have to pay for my ticket?
A:         There is no charge for graduand tickets.

 

Q:        How many guests am I allowed to bring?

A:         You are allowed to bring as many guests as you wish.

 

Q:        How much are tickets?
A:         Guest tickets are £15 each. There are no concessions and no group discounts. Under fives are free and do not require a guest ticket.

 

Q:        Will I be seated with my guests?
A:         No, you will be seated with your fellow graduands at the front of the hall, directly before the stage. Guests will be seated in another part of the hall, though seats are unallocated.

 

Q:        Can I bring children?

A:         Children are welcome to attend the Graduation Ceremony. However, please bear in mind that this is a formal and sometimes lengthy event, and if you do wish to bring young children, please ensure that there is a responsible adult accompanying them who is willing to leave the hall if necessary, to avoid any disruption to the ceremony.

Q:        Can I buy extra tickets on the day?
A:         There may be extra tickets available to purchase on the day, but we cannot guarantee this.

Q:        I’ve bought a guest ticket(s) that I no longer need, can I have a refund?
A:         We appreciate that for reasons beyond your control you or your guest(s) may discover that you are unable to attend the ceremony. In order for us to provide you with a full refund we need to have a request in writing to graduation@tavi-port.nhs.uk. No refunds will be given after Monday 12th February 2018 and unfortunately we cannot issue refunds on the day.

Q:        Will I receive my award certificate at the ceremony?

A:         No, your certificate will be posted to you.

 

Q:        What time do I have to arrive?

A:         Please start to arrive by 9.30am, giving yourself enough for registration, picking up your gown and visiting the photography studio. All graduating students MUST arrive by 10.30am


Q:        What time do guests have to arrive?

A:         Guests must arrive by 10.30am to be sure all are seated in the auditorium by 11am.

 

Q:        What will happen if I arrive late to the ceremony?

A:         If you arrive late to the ceremony there is a chance you will not be able to take part in the ceremony. We will try our best to include you in the proceedings, but we cannot guarantee this.

 

Q:        How long will the ceremony last?
A:         The ceremony will last approximately 1.5 hours.

Q:        What happens after the ceremony?
A:         Immediately after the ceremony you and your guests are invited to attend a drinks reception.  There will also be additional opportunities for having your official photographs taken at this time as well.

Q:        Is there parking available at the venue?

A:         No, there is no available parking at the venue, but there is pay and display parking in the surrounding area.

 

Q:        Is the venue easily accessible by public transport?

A:         Yes, the venue is situated centrally in London, within walking distance of 4 underground stations. Please refer to the venue information above for more information.

 

Q:        Does the venue have disabled access?

A:         Yes, the venue has disabled access. Please make us aware if you or a guest will need disabled access and assistance.